Privacy Policy

This Privacy Policy explains how Ayant Software Private Limited ("Ayant", "we", "our", or "us") collects, uses, shares, and protects personal data when you visit our website ayantsoft.com, contact us, or engage our services. We comply with India's Digital Personal Data Protection Act, 2023 ("DPDP Act") and, where applicable, the European Union's General Data Protection Regulation ("GDPR").

1. Who we are

Ayant Software Private Limited is a company incorporated in India, with its registered office at ANO 422, Astra Tower, Action Area 2C/1, Rajarhat New Town, Kolkata, West Bengal 700161, India. You can reach us at info@ayantsoft.com or +91 33 4060 2305.

2. Information we collect

Information you provide directly

• Contact details such as your name, work email, phone number, company, and job title when you fill out a contact form, request a proposal, or apply for a role.
• Project or hiring details you share during scoping calls, proposals, or engagements.
• Resume or CV content if you apply to join Ayant or are sourced by us for a client role.

Information we collect automatically

• Device and browser information (IP address, browser type, operating system, referrer URL).
• Website usage data (pages viewed, time on page, click paths) collected via cookies and similar technologies — see our Cookie Policy.

3. How we use your information

We use personal data to:

• Respond to enquiries and provide the services you request.
• Negotiate, sign, and administer contracts and statements of work.
• Communicate project updates, invoices, and service information.
• Source, screen, and match candidates for our RPO and staff-augmentation services.
• Comply with legal, tax, and regulatory obligations in India and client jurisdictions.
• Improve our website, services, and marketing (using aggregated or anonymised data where possible).

4. Legal basis for processing

Where the DPDP Act or GDPR applies, we process personal data on the basis of your consent, performance of a contract, compliance with a legal obligation, or our legitimate business interests.

5. How we share your information

We do not sell your personal data. We share it only with:

• Clients and candidates to match roles, deliver services, and facilitate interviews (with your consent).
• Service providers who help us run our business (cloud hosting, email, accounting, analytics, payroll) under binding confidentiality and data-processing terms.
• Regulators and authorities where required by law.
• Acquirers in the event of a merger, acquisition, or sale of business assets, subject to equivalent protections.

6. International transfers

Because we serve clients globally, your data may be transferred to and processed in countries outside India, including the US, UK, and EU. We put appropriate safeguards in place (standard contractual clauses, data-processing agreements) to protect your data during such transfers.

7. How long we keep your data

We retain personal data only as long as necessary to fulfil the purposes described in this policy or as required by law. Candidate and contact records are typically retained for up to three years from last interaction unless a longer period is legally required.

8. Your rights

Subject to applicable law, you have the right to:

• Access the personal data we hold about you.
• Ask us to correct inaccurate or incomplete data.
• Ask us to erase your data in certain circumstances.
• Withdraw consent or object to processing.
• Port your data to another service where technically feasible.
• Lodge a complaint with the Data Protection Board of India or your local supervisory authority.

To exercise these rights, email info@ayantsoft.com. We will respond within 30 days.

9. Security

We use technical and organisational measures (access controls, encryption in transit, least-privilege principles, employee NDAs, ISO 9001:2015-aligned quality practices) to protect personal data. No system is perfectly secure, but we work hard to prevent unauthorised access.

10. Children's data

Our services are directed at businesses. We do not knowingly collect personal data from children under 18. If you believe a child has given us data, please contact us so we can delete it.

11. Changes to this policy

We may update this Privacy Policy from time to time. We will post the revised version on this page with an updated "Last updated" date and, for material changes, notify you directly where we can.

12. Contact us

For privacy questions or to exercise your rights, contact our privacy team at info@ayantsoft.com.